Parent Handbook

The Parent Handbook covers all the information you and your child will need.

Please note that the handbook may take a moment to download due to its size.

If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact Our Lady of the Rosary Primary, Kellyville, by phone on 9629 2566 during weekdays between 8:30 am and 4:00 pm.

  • General Information
    • School hours and supervision of pupils

      School hours

      8:45 am Commencement bell
      10:45 am – 11:15 am RECESS
      11:15 am – 1:15 pm Classes
      1:15 pm – 1:30 pm Eating time 
      1:30 pm – 2:00 pm LUNCH/PLAY
      2:00 pm – 2:55 pm Classes
      2:55 pm Dismissal Bell

      Arrival time

      It is important for the child and the class for all children to be on time. Children need to be at school before 8:45 am so that classes may commence promptly.

      Late arrivals

      Arriving after 8:45 am - parents must escort their child to the office to collect a Late Pass before going to class. Parents do not accompany their child to the classroom.

      Leaving early

      Parents must call at the office to collect their children if they need to leave early. Parents are requested to make medical or dental appointments outside school hours where possible, rather than disrupt their child’s school routine. If it is necessary for parents to pick up children before the end of the school day they should be collected before 2:45 pm to avoid last minute congestion.


      Children are not to be dropped off before 8:15 am as this is when the school gates are opened. There is no supervision before this time. We ask all parents to collect their children between 3:00 and 3:15 pm from the carpark pick up area in front of the hall.

      Children are supervised as follows:

      • on the playground before school from 8:15 to 8:45 am

      • in the drop-off zone in the afternoon.

    • School access procedures

      The following school access procedures have been introduced for your child’s safety:

      • No vehicular entry is permitted to the school grounds for either morning drop-off or afternoon pick-up. Car parking is available in the streets surrounding the school. Drivers are required to obey relevant road rules and parking restrictions at all times.

      • Entry to the school is either via the main gate near the school office, or by the gate between the Parish House and the school canteen.

      • Parent access to the staff carpark is only permitted to use the Sick Bay parking space when collecting a sick or injured child.

    • After school pick up arrangement

      Walk-In pick up

      Parents park in surrounding streets outside school grounds and walk in to Infants seating area to collect children, following the dismissal bell. This area is supervised until 3:15 pm, after which the children are escorted to wait outside the school office.

      Acres Road walkers

      Children with written permission may walk to Acres Road. This line leaves promptly on the bell at 2:57 pm. Children are dismissed from the corner of Acres Rd and Diana Ave. Teachers supervise the crossing and return to school.

      Walkers – Delphinium/Redden Drive

      Children with written permission may walk to the pedestrian crossing on Acres Road (near Redden Drive), escorted by teachers. This line leaves promptly on the bell at 2:57 pm. Teachers supervise the crossing only and return to school.

    • After school care

      OLOR Kellyville Parish OOSH
      (held under the parish hall)
      Vacation Care available

      ph: 8824 4451

      The Island *
      68 Redden Drive, Kellyville
      Vacation Care available

      ph: 8883  5565
      ph: 8814  6856

      * Children attending centres marked * travel by bus from OLOR Primary.

    • School buses

      There are three bus companies providing school bus routes to OLOR Primary:

      Hillsbus Phone: 9890 0000


      Busways Phone: 9625 8900


      Hawkesbury Valley Bus & Coach Phone: 4572 3410


      Bus pass application forms and bus route timetables are available from the school office. Bus timetables are issued at the start of the school year.

      Any enquiries regarding replacement of bus passes, timetables, etc. please phone the relevant bus company.

      Bus lines

      Children line up on the netball court before being escorted to the bus waiting area. A list of buses and routes will be provided. For any queries regarding bus routes, please ring the relevant bus company (see above).

    • Air-conditioning

      All the classrooms are air-conditioned and on ‘heatwave temperature’ days, the children remain in the classrooms during recess and/or lunch with regular trips to the bubblers and toilets.

    • School banking

      Information regarding student banking with the Commonwealth Bank will be sent home in Term 1.

    • Birthday cakes

      Some parents like to send birthday cakes to school. If you choose to do this, could you either cut the cake before you send it (32 pieces) or send cupcakes or chocolate crackles for your child to share with other children.

      Please note that OLOR is a nut-free school. This also applies to cakes and sweets.

    • School Canteen

      Our Lady of the Rosary uses a school online ordering system serviced by Tuck Shop 2 U.

      Please ensure your child has sufficient cold drink in the hot weather.

    • Hats

      School policy is that children wear the school navy blue hat for play and sports activities. Please make sure your child has one in his/her bag. Those without hats need to play in the shade at lunch, recess and sports times.

    • Homework

      In Kindergarten, the children will be given no formal written home learning. However, during the year the children will have the opportunity to take home reading books and sight word sheets. These need to be carried to and from school in a separate plastic folder. Full details regarding home learning will be sent home prior to the commencement of the program. Primary children are given 30 minutes to 1 hour Monday to Thursday.

    • Labels

      Please help us to save you money. All personal belongings need names: hats, jumpers, both parts of tracksuit, drink bottles, lunch boxes (lid too), school bags and bag flaps, etc. Please check regularly to make sure that the label is still readable as after a few washes the writing is often illegible. (Hint: textas [permanent markers] are good for marking plastic items – and they cost less than a new jumper!)  Items not clearly marked end up in the lost property and every three weeks any unmarked clothing is donated to charity.

    • Library

      Library Bags are available from the Uniform Shop ($10) or you may prefer to make a bag. Kindergarten children usually start borrowing from the library in Term 1, Week 3. A note will be sent home to parents advising full details early in the term.

    • Lunch

      Children are supervised eating their lunches for 10 minutes prior to the play bell. Sometimes appetites and needs change. We ask the children to bring home ‘leftovers’ to help you gauge their needs. Please separate ‘recess’ and ‘lunch’ food. Recess food should be placed in a paper bag with child’s name and class on it. In addition, all OLOR students have a 5 minute fruit break at 10 am each morning. (OLOR request small cut up pieces of fruit). Lunch should be in a lunchbox clearly labelled with child’s name.

    • Mobile phones

      The school requests that children of this age not bring mobile phones to school. If you feel your child needs to bring a mobile phone you need to write a letter to the Principal explaining the need. It must be understood that the school is not responsible for them. They must be handed in at the school office in the morning (switched off) and collected at the end of the school day.

    • Newsletter

      The weekly newsletter will be forwarded to each family via email, Skoolbag (iPhone App), and is archived on the school website under 'Community' > 'Newsletters' for your convenience. You can also subscribe to our newsletter from our 'Newsletters' page to receive all the latest school news and upcoming events straight to our email.

    • Playground

      There are four areas for play within the school. There are always teachers on duty in these areas. During recess and lunch separate areas are reserved for different age groups.

    • Visitors pass

      For safety reasons all visitors (this includes parents and volunteer helpers) need to come first to the school office, to sign on and receive a visitor’s pass. This pass must be worn and be visible to the children at all times the visitor is in the school. On leaving, visitors return to the office and sign off.

      Parents are not to go directly to classrooms for any reason. 

      Occasions when visitors passes are not required – when general or specific invitations are issued to groups of parents, e.g.  Open Day, Class Presentation, Cross Country/Sports Carnival/Grandparents Day.

    • Parent details

      Please notify the school office immediately of any change to parent contact details e.g. address, phone numbers, emergency contact details etc.

    • Working with Children Check

      It is a Diocesan requirement that parents who volunteer at school must complete the CEO Online Child Protection Module. This training is available online at 'Building Child Safe Communities' and MUST be completed every two years.

      In addition, a Working With Children Check is a prerequisite for anyone in child-related work.

      The check is free for volunteers.

      Please note that The Working With Children Check has moved to a new website under the Office of the Children’s Guardian:

      After applying for the check online please go to the RTA to complete the ID check. They will then email or send you a WWC number for your records.

    • School assemblies

      Parents are very welcome to attend any school assembly. They are held each Friday afternoon at 2.00pm for approximately 30 minutes. 

    • Toys

      Children may bring personal toys to school. They need to be aware of their personal responsibility to care for them. Please do not send expensive toys to school.

    • Parents & Friends

      The Parents & Friends Association works with Our Lady of the Rosary to build a stronger community.

      Class Parent Representative

      Each class has a Class Parent Representative who is a key parent in helping to disseminate information when needed, organising parents to assist in class events and facilitating social events for the children and parents.

  • Uniform & Grooming
    • School uniform

      Uniform policy

      • It is expected that all students of OLOR wear the required uniform at all times.

      • No child is criticised or embarrassed when he/she is unable to wear uniform. Parents are requested to send a note when a child will not be in full uniform. This saves the need to question the child.

      • Jewellery – children are not permitted to wear jewellery except for sleepers/stud earrings or a small cross and chain. Earrings that may "catch" and potentially harm the ear are not to be worn under any circumstances.

      • Hair – parents are asked to ensure that their children’s hairstyle is appropriate for school, i.e. neat and tied back for girls (if their hair is long), neat and well-groomed and an appropriate length for boys. Use of gel products to spike hair, which leads to children not wishing to wear their hat, is not permitted. Parents are also asked to ensure that children are not using inappropriate colouring products as these are unsuitable for school.

      Sports uniform

      Sports uniform is to be worn for sport. Details of sports days are published on the class blog.

      Uniform requirements & price list/order form:

      The OLOR Uniform shop is open each Wednesday 8.30am - 1.30pm.


  • Communication with the School
    • Notes between parents and the school

      Children place all notes/fees in the daily class note bag. All notes are collected each morning in the classroom note bag. Forms, letters and fees can be sent this way. Please ensure that on the outside of the envelope you include full details, i.e. child’s name, class, amount enclosed).

      Notes from the office are sent back the same way.

    • Communication

      Good and regular communication between parents and teachers makes for more effective education for the children.

      Early in Term 1, an Information Night will be held for Kindergarten parents. Details will be sent home in the previous year.

      Some form of meeting between teachers and parents is arranged at the beginning of the year and mid-year. At the end of Term 2 or beginning of Term 3 the reporting procedure will be an interview with parents including samples of work. A final report is issued in the last few weeks of Term 4. Any concerns of either the parent or the teacher need to be discussed at an arranged interview.

      Interviews can be arranged by teacher or parent as follows:

      • By phoning the school office or parent’s home

      • In casual conversation with the teacher

      • By writing a short note.

      When making a time to meet, the general area of discussion needs to be made known so that both parties can be prepared for the interview.

    • Absence from school

      In the event of your child being absent from school please forward to the class teacher a short note of explanation and dates of absences. An email may also be sent to

  • Health and Medication
    • Immunisation requirements

      Protection against infectious diseases

      The Department of Health recommends that children entering school should be immunised. This is particularly important because your child will be coming into contact with many other children and infections can spread very easily.

      Children starting school who have not already had booster immunisation should have:

      • one booster injection against diphtheria and tetanus (CDT)

      • one booster dose of polio vaccine by mouth (Sabin)

      • one injection of measles/mumps vaccine if they have not already had measles or been immunised against the disease.

      Immunisation is available from your family doctor, from many council clinics and from some community health centres. Dates and times of clinics may be obtained from the council.

      School requires an immunisation certificate for every enrolled child. Parents obtain these from their local doctor or health centre when their child is immunised. Children enrolling in Years 1-6 need to obtain a copy of the immunisation certificate from their previous school or a new certificate from their current doctor.

      This certificate should attest that your child has been immunised against:

      • diphtheria-tetanus-whooping cough (Triple Antigen)

      • polio (Sabin oral vaccine)

      • measles-mumps-rubella.

      Any child for whom the school does not have an immunisation certificate must be excluded from school over any period where cases of infections arise within the school. The Health Department or the school will notify you at the time.

      Please make arrangements to lodge your immunisation certificate on the first day of school, if you have not already provided it to the school office.

    • Allergies to nuts

      Our school is a nut-free school community

      At Our Lady of the Rosary Primary we have children who have severe allergies to nuts. While allergic reactions are common and most are not serious, for these children the reaction can be life-threatening. This is called anaphylaxis and can occur within minutes of an exposure to a trigger, in these children’s case, nuts.

      We see prevention as a major part of providing a safe environment for these children.

      So as to support our community’s effort in this regard we kindly ask that parents do not send snacks for recess or lunch that include Nutella spread, any peanut butter, nut spreads, snack bars and biscuits that contain nuts. Products having the statement may contain ‘traces of nuts’ are suitable to bring to school.

      We also ask that you do not include foods that contain nuts when providing food for special events such as cake days or morning teas.

    • First Aid/Medicine

      Regular attendance is most important during these first years, as it maintains continuity of learning experiences and helps social adjustment. Home, however is the place for a sick child. If in any doubt about your children’s health it is wise to keep them at home. If a child becomes ill at school, parents are contacted and asked to come and collect the child. If a child is hurt in the playground, he/she should tell the teacher/s on duty at the time. The child may then be escorted to the office for first aid. If your child needs to take medication on either a short-term or long-term basis, an authority form needs to be completed.

      These may be collected from the school office.

    • Administration of medicines at school


      For legal reasons the school can only accept responsibility for supervising children’s medicines at school, if the required permission and paper work are submitted prior to the medication being administered.

      • The school proforma entitled ‘Administration of Medicine’ must be completed every time. A new form must be completed every time there is a change in instructions. A doctor’s certificate is required detailing dosage and administration times when prescription medication is needed to be given to a student.

      • The medicine needs to be sent in a resealable plastic bag clearly marked with the child’s name and class. At the end of the period specified on the form the medicine is sent home. Any further instructions require a new form.

      • If medication is still needed a new start is made each term. It is the responsibility of the parent to collect the medicines otherwise they will be disposed of after school on the final day of term.

      • Parents can come to the school office and administer medicines themselves at recess or lunchtimes if needed.

      Alert medical situations

      • Parents are requested to provide up-to-date information and a small photo of their child if their child’s medical condition is reasonably expected to require special monitoring or urgent first aid, e.g. Anaphylaxis and Allergy Action Plans, diabetic epilepsy, other severe allergies, etc. This information needs to be updated each year.

Parent Handbook

  • The Parent Handbook covers all the information you and your child will need.

    Please note that the handbook may take a moment to download due to its size.

    If you have any further questions in relation to school times, dates, policies or other general enquiries, please feel free to contact Our Lady of the Rosary Primary, Kellyville, by phone on 9629 2566 during weekdays between 8:30 am and 4:00 pm.

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